Bookkeeping for Independent Contractors: Everything You Need to Know

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You can also add on payroll through Gusto starting at $40 per month. It’s essential, especially as an independent contractor, that you keep your business transactions transparent. This will separate your business transactions from your personal expenses. Independent contractors may sometimes seem like another employee, but they are a completely different business entity than the businesses they perform work for.

Our Company is seeking a skilled Bookkeeper responsible for recording and maintaining business financial transactions, such as purchases, expenses, sales revenue, invoices, and payments. You will record financial data into general ledgers, which are used to produce balance sheets and income statements. You will also monitor cash flow and produce financial reports to assist managers in strategic decision making. There are many ways an independent contractor can track their income and expenses. How your friend does their bookkeeping might be different from how you do it. Most importantly, you must find a financial tracking system that works for you and stick to it.

How do independent contractors pay their taxes?

Submitting late or incorrect amount of tax payments can result in penalties and fines. Since independent contractors do not automatically have taxes withheld from their paychecks, they must pay self-employment taxes on a quarterly basis. As is always recommended when drawing up any kind of legal document, both parties can be well served to consult a qualified attorney with experience in independent contractor contracts.

Can a bookkeeper work remotely?

Bookkeepers often work from home, as their tasks can usually be done online. Employers often want bookkeepers to have some postsecondary education, though some will also provide on-the-job training.

Currently, that means you will pay social security 15.3%-12.4% and Medicare 2.9%. Here’s how FreshBook’s four plans shake out in terms of cost and features. It’s important to note that we provided the regular monthly pricing, but each plan except for the Select plan are discounted by 50% for the first six months and includes a 30-day free trial. Each plan also lets you add an additional user for $11 per month per user. Third-party customer reviews are mostly positive for Xero, but some customers note that the pricing has consistently increased for the accounting services.

What does withholding estimated taxes mean?

As an independent contractor, the law classifies you as a business. As a business, you will need to pay taxes and keep up with your bookkeeping as well. You likely became an independent contractor to get away from the typical workday or have a particular skill that businesses desire.

  • You are your own boss, you can set your own hours, and you have more freedom than working as an employee where everything is dictated by someone else.
  • This will help you separate your financial status from your businesses.
  • While hiring a professional may be costly initially, it will save money in the long run.

To learn more about an independent contractor agreement for an accountant and bookkeeper, you can post your legal need on UpCounsel’s marketplace. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb. Having a clear picture of their financial figures will help any independent contractor understand their business better.

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They can help with negotiations, but at a minimum they will see to it that the basic requirements of any accounting contract are included. As a contractor, keeping your accounting transparent will also allow you to see your income and expenses more clearly. The clarity in financials will allow you to make smart decisions on the growth of your company.

They will be able to pay their taxes to the IRS with more accuracy. They will better understand how to charge for their services by understanding their expenses. As your business continues to grow, you will see how beneficial it would be to have the time you spend on bookkeeping to complete work within your expertise, acquire new clients and more. Hiring a professional to take care of your bookkeeping services will allow you the freedom you need to grow your business as an independent contractor. Many new independent contractors will start out doing bookkeeping themselves.

Knowing the guidelines and maintaining the rules of independence are the keys to ensuring mutual understanding. If you’re a freelancer and want simple accounting with a focus on your needs, FreshBooks is a solid choice. If you have more than five clients, you’ll need the Plus version, but all of the plan tiers are reasonably priced. Join over 1 million businesses scanning & organizing receipts, creating expense reports, and more—with Shoeboxed. Turn your receipts into data and deductibles with our expense reports that include IRS-accepted receipt images.

How much should I charge as a freelance bookkeeper?

The average hourly rate for bookkeepers in the U.S. is $20 per hour, according to The range swings from $18 to $25 per hour, and there's a lot of room for growth beyond the $25/hour figure. You'll see variations of that range across the internet, with reporting a range of $15 to $30 per hour.

The manual labor of entering data into Excel is likely to bring mistakes. The software will automatically take your invoices, payments received, payments returned, and expenses to organize your books. However, when a company hires an independent contractor, it is different. Contractors are held reliable for their tax payments and do not rely on businesses to withhold income tax for them. As an independent contractor, you’re going to have to learn to manage these things on your own.

This means that anyone who uses an independent contractor’s services is not required to provide employee benefits or take out any withholding from their paychecks. If you attempt to reconcile your books on your own, it can be a monumental task. Using accounting software like Zero, Wave, or Freshbooks, will allow accountant for independent contractor you to reconcile your bank accounts quickly. Independent contractors need to be thinking of bank account reconciliation. The practice of reconciliation will help you ensure that every transaction matches your accounts. Getting paid to your personal account can be too tempting to sweep it under the rug.

  • This separation of transactions will make it much easier when tax season rolls around or if you are ever audited.
  • There are free and paid versions, and typically the paid versions have more features.
  • Xero gives QuickBooks a run for its money when it comes to accounting features for independent contractors.
  • Contractors are held reliable for their tax payments and do not rely on businesses to withhold income tax for them.
  • If they do not send you a Form 1099-MISC, you will want to follow up with your client.
  • Even Quickbooks requires you to use TurboTax for an extra fee if you want your taxes done in the same place.