membership dues definition and meaning

what is a membership fee

Your members will appreciate it and will be more likely to remain loyal and committed members of your community. Even when your membership offers great value to your prospective members at an affordable price, they may still need a bit of an incentive to join. “We wanted to be affordable and not nickel and dime members with forced hotel meals to hear speakers. So we provide a decent continental breakfast for our half day learning sessions.

We also raise funds from the local community through our public activities, which include programs, tours, teas, concerts, meals, etc. We are also applying for sponsorships and grants to support our events and to expand our activities.” – Janet Ruth Heller, Ladies’ Library Association of Kalamazoo. Membership Fees can be created for a membership level and attached to it.

Adding or Editing Membership Fee Codes

The fee codes are configured on the Membership Fee Codes screen (see the description above). Choose a membership fee code to filter search results by the specific code. When promoting your membership, be sure to list out all the benefits that prospective members will receive when they join. If you find that you need to charge a bit more than people might expect, find a way to justify the cost by including more benefits and member development opportunities. The reason why you want to do your research on a local basis is that prices vary greatly between regions. If you offer the same value as another organization down the street but charge twice their amount, your prospective members will undoubtedly question whether they’re better off joining them instead.

Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. If you do want to unroll a big change in membership dues, introducing membership tiers could work well for your members. Choosing the right membership model for your organization will involve considering multiple factors, such as the pros and cons of each model and current cash flow (discussed in detail later). Choose a fee code to filter search results by the specific fee code. “We had a healthy discussion on how to price corporate rates and do give a little bargain to groups bringing multiple members.” – Carol Emmett, Greater Orlando Organization Development Network. Highlight your membership benefits and the value you offer to compensate for the increase.

what is a membership fee

Using Association management software (AMS) can also help streamline the collections process, simplify your team’s work, and improve your members’ experiences. Here are some tips for communicating due increases to manage expectations and increase the chances that members will renew. Monthly dues are paid either at the beginning or end of the month, 12 times per year. The right AMA lets you create these personalizations automatically by pulling relevant data from a contact database you set up.

This is a good option if your organization serves people who can’t afford to pay a high fee. In this case, you’ll have to rely more heavily on grants, sponsorships and donations from those members of your community who have the capacity to give. There are several levels or pricing (including free membership, if you choose), and each of them includes an increasing number of benefits. For example, for $10/month, members receive access to a member-only site, but for $20/month they also receive a weekly mentorship session. All your members pay the same one-time fee and retain their membership for life.

Example of Accounting for Membership Fees

It also goes hand in hand with a great benefits program — if your benefits are truly valuable to your members, they’ll be much more willing to pay the price for them. Regardless of your membership structure, collecting membership dues is often the most challenging part of membership management. There will always be those who forget to pay and complain that they’ve lost access to their benefits.

It can be challenging to tell your members that their fees are increasing, but remember that every increase in price comes with an increase in the value they receive. Focus on this when announcing the price increase — tell your members about the additional programs and benefits they can look forward to as a result of the increase. While it’s important to take other local organizations and your expenses into consideration, the most crucial aspect of membership pricing to pay attention to is the value you’re offering to your members. Keep reading to learn everything you should take into consideration when setting up your membership pricing model.

what is a membership fee

The membership fee code descriptions are displayed under this column. Finally, don’t increase your membership dues too often, or your members will come to expect it and your retention rates will suffer as a result. An appropriate cadence will depend largely on the type of organization you run, but generally speaking, every 2-3 years is considered normal. Finally, you can encourage people to join as members by offering something for free that they’d otherwise have to pay for. For example, if you have an annual event, you can make admission free for members, while charging non-members a fee. Most people will prefer to pay for a membership that will unlock other benefits, rather than just paying for a ticket to a one-time event.

Look at Similar Organizations in Your Area

You can waive the fee in the first month or few months of membership. The free trial might entice people to join and hopefully, by the time their trial is over, they’ll decide that the value you offer is worth paying for. Rather than promoting an affordable membership price, focus on promoting how membership in your organization will solve your prospective members’ problems and improve their lives.

For example, a state CPA organization might have annual dues of $200. (Read-only when editing. Auto-populates based on the fee code that is selected.) The description of the fee code. This description changes based on the fee code that is selected. (Read-only) The membership level is displayed in this field.

Membership fee accounting

Raising prices can be a hard decision, and you’ll want to keep as many members as possible. Annual dues are paid once per year, either on the date of joining or on a pro-rata basis.

(Read-only) The membership type is displayed in this field. The fee code descriptions are displayed under this column. If you find that you’ve increased your dues recently, but still need more funds, look to other ways of making revenue, rather than asking your members to pay more once again.

  • Your expenses can include things like rent of your office space, paying staff members, your MMS and membership website hosting fees, the cost of running your programs, event related costs, etc.
  • Select the New button to create a new membership fee code for the membership level or Edit to make changes to an existing one.
  • The reason why you want to do your research on a local basis is that prices vary greatly between regions.
  • Don’t be afraid to try something, find out it doesn’t work, and then try a new model or different amount.

How often your members are asked to pay their dues plays a significant role in their experience and retention. Most common payments fall under monthly, yearly, and multi-yearly cycles. Regular fees or charges often paid to an organization at regular intervals.

Plus, if you have a fair number of members, a few dollars from each of them can quickly add up and go a long way. You’ll also hear from real-world membership managers about how they decided what to charge their members and how it’s been working for them. Deciding how to price your membership can be challenging. In all of the preceding situations, the additional costs incurred by the seller in exchange for the up-front fee are minimal.

How to increase your membership dues

For example, membership type ABC might have a gold membership level. You can create a required membership fee for the gold level that will be collected from the member before upgrading to this level. Another fee could be created at the gold level for membership renewal. When deciding how to set up your membership pricing model, one of the first things you should do is look at what other organizations in your niche and area are charging. For example, Shopper Membership Warehouse charges its members $50 per year to be members of the discount-price buyers club.

A membership pricing model is the payment structure that dictates how much and how often your members pay these dues. From the Membership Fees screen, you will create membership fees to attach to the membership level. The Membership Fees screen is opened by selecting the Fees button from the Membership Level Details screen. Select the New button to create a new membership fee code for the membership level or Edit to make changes to an existing one. Select to only display inactive membership fee codes in the results grid. “We charge $60 per year dues for membership in the Ladies’ Library Association of Kalamazoo.

The beauty of membership levels is that the price you set doesn’t have to be permanent. You can start with one structure and prices—and if it’s not quite working, change things up and increase prices. Membership dues refer to the price members pay to be in your association, chamber, nonprofit or organization. They’re called dues instead of fees because association and chamber memberships are usually paid recurrently. (Required. Read-only when editing) Select the down arrow and choose a fee code from the LOV.

This model is a great option because it gives members flexibility and allows them to receive only the benefits they choose to pay for. Members never feel like they’re paying for something they don’t utilize and are more likely to see value in their membership overall. As a membership organization, you offer benefits to your members in exchange for member dues.